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PMC Firms

Project monitoring software for PMC firms

You do not execute the work. You have to prove what happened.

Your product is assurance. The client is paying you to know what is really happening on site, which means your reporting is only as good as the evidence behind it. When that evidence arrives as contractor-supplied photos in a chat group, you are certifying someone else's version of the truth.

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PMC FirmsHow a day runs on buildcontrol
1
Contractor records the day
Site teams log attendance, material and progress from the app.
2
You verify, not retype
Your engineer confirms or rejects against what was recorded, on the same record.
3
Hold points gate the work
Work cannot progress past an inspection point until it is signed off.
4
Defects are tracked to closure
Every snag carries an owner, a date and closing evidence.
The problem

What actually goes wrong

These are the four things that come up in almost every conversation with a pmc firms team.

You report on data you did not captureProgress numbers come from the contractor, so verification depends on a site visit that cannot happen every day.
Inspection records are informalChecklists and sign-offs live on paper or in email, which is thin evidence if a dispute reaches the client.
Client reporting is manualEvery monthly report is rebuilt by hand from contractor submissions across several sites.
Defect closure has no audit trailA snag is raised, the contractor says it is fixed, and there is no dated proof either way.
Modules that matter most

Start with these four

buildcontrol has eleven modules, but you do not need all of them on day one. For your kind of work, these carry the weight.

Quality Control

Inspections, checklists, hold points and defect closure with dated photographic proof. This is your core deliverable, not a side feature.

Explore module

Daily Worksheet

Independent dated site records, so progress is observed rather than reported to you.

Explore module

Task Management

Actions raised on contractors with owners and deadlines, tracked to closure.

Explore module

Reports & Dashboards

Portfolio view across every project you supervise, with exports the owner can be given directly.

Explore module
Add later, once the first four are running
  • Material Management where you verify contractor stock
  • Attendance where headcount is contractually committed
Probably not for you: CRM, HRMS and Petty Cash are usually irrelevant to a PMC, since you are not selling units, paying site labour or running site cash.
How it runs

One day, end to end

1

Contractor records the day

Site teams log attendance, material and progress from the app.

2

You verify, not retype

Your engineer confirms or rejects against what was recorded, on the same record.

3

Hold points gate the work

Work cannot progress past an inspection point until it is signed off.

4

Defects are tracked to closure

Every snag carries an owner, a date and closing evidence.

5

The owner gets one report

Portfolio-level reporting assembled from verified records, not from resubmitted contractor files.

Who uses it

Every role, one system

Access is controlled by role, so people see what they need and nothing else.

RoleWhat they do in buildcontrol
PMC DirectorPortfolio across all client projects, escalations
Project ManagerProgress verification, contractor performance
Resident EngineerDaily observation, inspections, hold points
QA / QCChecklists, defect logging, closure sign-off
Client / OwnerRead-only progress and quality visibility
Questions

Questions we get from pmc firms

Yes. Contractor teams record site activity and your engineers verify it on the same record, so you are checking source data rather than a resubmitted summary.
Reports and dashboards can be shared with the owner, which usually removes a large part of the monthly reporting effort.
A hold point requires sign-off before the next stage can be marked complete, so the gate is recorded rather than only agreed verbally.
Yes. Each project is separate with its own contractor teams and records, and you get a portfolio view across all of them.
Other solutions

Not quite your setup?

Builders & Developers Civil Contractors Infra Companies Interior Companies EPC Companies

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Book a free demo. Tell us how your projects run today and we will show you the shortest path to getting them on buildcontrol.

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